Job Description
Job Description
Job Description
Benefits:
- 401(k)
- Employee discounts
- Free food & snacks
- Opportunity for advancement
Looking for Accounting Assistant with QB experience
-Daily Invoicing
-Print UPS/Fedex labels for orders
-Post customer payments/ cash/check/cc/zelle
-Daily bank deposits
-Communicate with customers regarding due dates/ short payments/ invoices / credits
-Maintain Accounting ledges
-Send weekly and monthly Statements to customers
-Turn in to management monthly P&L and Balance Sheet
-Report to Management AR problem (s) you encounter.
-Verify charges and daily invoice processing for completed customer shipments
- Handle special billing situations
-New customer set and trade references
-Manage customer account reconciliations, including sending month end statements
-Maintain customer records (including updates to customer information) and new customer account set up as required
-Maintain Resale Certificate files for existing customers
-Assist with month end account reconciliations as needed.
-Assist with customer inquiries
-Dedication to constant process improvement to make the AR department run more efficiently
- Assist in creating and maintaining a positive, motivating and safe work environment.
- Accomplish all tasks as assigned or requested and meeting agreed deadlines.
- Exercise initiative, discretion, independent judgment, personal awareness, professionalism, integrity and demonstrate confidence and confidentiality in all areas of performance.
-Protect organizations value by keeping information confidential.
AP
- Code to expense accounts and input invoices received in a timely and accurate manner
- Pays vendors by monitoring discount opportunities; scheduling and preparing checks; invoice, or payment discrepancies, coordinating PO changes for incorrect pricing with Purchasing; insuring credit is received for outstanding memos; coordinating stop-payments as necessary
-Vendor account reconciliations
- Maintain vendor records and new vendor account set up as required
- Assist in ad hoc projects, as needed
-Call vendors for questions, statements or to pay bills
- Verify charges and daily invoice processing for completed customer shipments
- Assist with Account Receivable customer payment postings by recording cash, checks, and credit card transactions.
- Process bank deposits
- Reconcile credit card statements monthly.
- Review daily bank activity to ensure timely posting of ACH payments
- Assist AR with customer inquiries and resolving invoice/credit disputes and payment application discrepancies
- Dedication to constant process improvement to make the AP and AR department run more efficiently
- Assist in creating and maintaining a positive, motivating and safe work environment.
- Accomplish all tasks as assigned or requested and meeting agreed deadlines.
- Exercise initiative, discretion, independent judgment, personal awareness, professionalism, integrity and demonstrate confidence and confidentiality in all areas of performance.
-bilingual (english-spanish)
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