Executive Assistant Job at Randstad Global Capability Center, Grosse Pointe, MI

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  • Randstad Global Capability Center
  • Grosse Pointe, MI

Job Description

Onsite Monday-Friday

Vaccinations and Immunizations required. (or approved exemptions)

No expenses allowed

Client equipment provided

Essential Functions

  • Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software.
  • Performs independent research and prepares information for special projects.
  • Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual.
  • Composes replies as appropriate.
  • Screens phone calls, and provides information required for the routine, ongoing conduct of business.
  • Refers exceptional or complex situations to the executive for further action.
  • Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process.
  • Relays information regarding organization policies. Informs executive of any deviation on items requiring attention.
  • Provides support to the executive for the coordination of meetings, including board meetings and retreats and meetings with community leaders.
  • Attends meetings requiring executive or senior management participation.
  • Takes and transcribes minutes of those meetings.
  • Schedules appointments to ensure that executive meets his/her commitments.
  • Exercises independent judgment regarding priorities/rescheduling.
  • Initiates communication to ensure an efficient calendar of events. Coordinates all travel arrangements.
  • Prepares expense reports.
  • Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.
  • Establishes and maintains effective working relationships within the organization.
  • Attends mandatory meetings and in-services as required.
  • Provides guidance and direction to administrative support personnel.
  • May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.
  • Participates in ongoing quality monitoring and process improvement activities related to services.
  • Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.
  • Qualifications
  • Required :
  • Associate's Degree (or equivalent education and experience)
  • 3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization

Job Tags

Immediate start, Monday to Friday,

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