Job Description

Job Description

Job Description

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!

$75,000 yearly (Base + Bonus)

• Notify transaction participants when a deadline is approaching
• Compete with others in the real estate industry by producing high-quality print and digital marketing materials
• Help organize community outreach events to improve our standing in the local area
• Respond to customer needs with urgency and attentiveness
• Achieve company objectives and regularly compile a progress report to present to the team

• Assist real estate agents in managing daily operations, including scheduling appointments, managing calendars, and organizing meetings
• Serve as the primary point of contact for clients, providing exceptional customer service and addressing inquiries promptly
• Coordinate and oversee real estate transactions, ensuring all documentation is accurate and submitted on time
• Conduct market research and prepare reports to assist agents in property listings and client presentations
• Maintain and update client databases, ensuring all information is current and accurate
• Prepare marketing materials, including property listings, flyers, and online advertisements
• Assist in organizing and attending open houses, property showings, and client meetings
• Handle administrative tasks such as filing, data entry, and office organization
• Identify and implement solutions to improve operational efficiency and client satisfaction
• Stay informed about industry trends, regulations, and best practices to ensure compliance and provide informed support

• Excellent written and verbal communication skills
• Real estate license preferred
• Previous experience in the real estate industry
• Available evenings and weekends
• Candidates are required to have a high school diploma or GED

• Knowledge of Google Suite of Products (sheets, docs, calendar, etc.)
• Knowledge of Real Estate CRM systems - preferably Follow-up Boss
• Previous experience working in real estate or a related field is required
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal skills, with a focus on customer service
• Self-motivated and able to work independently with minimal supervision
• Proficient in Google Suite of Products (sheets, docs, calendar, etc.) and familiar with real estate software
• Detail-oriented and solution-oriented mindset
• Ability to maintain confidentiality and handle sensitive information with discretion
• Outgoing personality with a positive attitude and a passion for real estate

About The Snyder Team

We are a top-producing team in the Twin Cities and Western Wisconsin with 100 + years of combined experience in the real estate field commencing over 4000 real estate transactions and over a Billion Dollars in closed business (Yes a Billion!). Last year we (10 agents) closed nearly 300 homes. We specialize in residential (Listing / Selling), New Construction, Land, Farm, and Recreation. We use advanced CRMs and automated follow-up techniques to convert cold leads into warm leads and have transaction coordinators and admin staff handle most of the paperwork. Our goal is to hire agents that are producing, but could use another 10-15 transactions per year to make their career worthwhile! We will provide the hands-on coaching and support that larger brokerages can't and at the same time, provide enough QUALITY leads for you to be successful and build your career better than it is now!

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